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An object under retention cannot be deleted or changed even by users that have a write or delete permissions; retentions take precedence over write or delete permissions.

Automated Retention Management

It is possible to extend the functionality of yuuvis® Momentum by configuring Webhooks and adding custom microservices. Thus, you can build your own specialized solution to realize automated retention management.

You could automatically calculate the required retention values based on the individual object's metadata and set them, e.g.,

• during the object creation,
• during a specific update of the object's metadata or
• triggered by a specific metadata update of the parent folder object (if you use system:parentId).

For the deletion of document objects with expired retention, you can introduce automated custom solutions as well. E.g., you could build a custom microservice in your system that automatically searches for objects with expired retention and

• deletes them,
• updates their state in the lifecycle via Tagging or
• starts a workflow process asking responsable users to delete them (if BPM-ENGINE Service is used).

Summary

Retentions can be set for document objects via a predefined SOT that provides an expiration date property. Before this date is reached, the document object cannot be deleted and its assigned binary content file cannot be updated or deleted via yuuvis® Momentum API.

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